Dear Colleagues,
With great excitement, I invite you to join us in the Home of the Blues and the Birthplace of Rock and Roll, Memphis, Tennessee, for the NEMA 2023 Annual Forum on October 2-5, 2023.
The NEMA Annual Forum is the preeminent opportunity for professionals in the emergency management field to come together, enhance cross-state relationships, learn from public and private sector colleagues, and celebrate the service each other devotes to our respective jurisdictions. The sessions of the forum and the social events will highlight successes in emergency management while showcasing the diversity, music, food and cultural significance of this vibrant city.
Thank you for your service and devotion to your communities. I look forward to welcoming you to Tennessee and sharing in this annual tradition together!
Sincerely,
Patrick Sheehan
NEMA President, 2022-2023
DiamondSponsors
PlatinumSponsors
GoldSponsors
SilverSponsors
BronzeSponsors
Hospitality SuiteSponsors
Registration & Fees
Don't know your registration category?
We can help! Check out the table below. If you still need help, feel free to contact us!
You will be given a confirmation number at the end of your registration that serves as your proof of registration.
If you do not receive a confirmation number, please contact NEMA as you will *NOT* be registered for the conference.
By registering you agree to abide by the NEMA Forum Code of Conduct, Terms and Conditions. Be sure to read them.
If you do not receive a confirmation number, please contact NEMA as you will *NOT* be registered for the conference.
By registering you agree to abide by the NEMA Forum Code of Conduct, Terms and Conditions. Be sure to read them.
Due to the overwhelming response, we have reached our capacity and registration
for the 2023 Annual Forum is now closed.
We do not offer onsite registration.
Thank you for your interest and we'll see you next time!
Important Dates
- On-time registration: July 31-September 8
- Late Registration: Add $300 after September 8
- Registration closes: September 15
| Registration Categories and Costs | NEMA Member | Non-NEMA Member |
|---|---|---|
|
State Member: State emergency management director or state emergency management agency staff |
$600 | --- |
|
Company: Persons representing for-profit entities |
$800 | $1500 |
|
Organizational & Individual: Federal agency staff, other state agency staff*, local emergency managers, non-profit organizations, and international governments, agencies, individuals, and organizations (*Any state staff not employed by the state emergency management agency.) |
$675 | $875 |
|
Sponsor Exhibit Staff: Limited registration for confirmed exhibit staff. Includes meals and events on October 3-4 only. Registration links will be sent to the sponsor's pre-planning contact. |
$400 | --- |
|
Student: Full-time students. This registration includes daytime events only. Evening receptions are extra. |
$125 | $225 |
|
Spouse/Guest: Registration for spouse/partner to attend evening activities. (Tickets for individual events are not available.) |
$175 | $225 |
Logistical Information
Forum registration, meetings, meals, and exhibits will take place in the Renasant Convention Center. The Convention Center is connected to the Sheraton Memphis Downtown Hotel via a skywalk.
Participants will pick up their badge from registration in a contactless process using a QR code to check in first, then badge pick up. Hard-copy handouts will not be available. All meeting materials, agendas, lists, and so on will be posted to the NEMA website and in the forum app.
If you are contacted by a company trying to assist you with forum registration, hotel reservations or promising lower rates DO NOT give them your personal information. This is a scam. NEMA does not use third party booking companies for any meetings.
Sheraton Memphis Downtown Hotel (HQ)
250 N Main Street
Memphis, TN 38103
Reservations Link
Rate: $143 plus tax/fees
Cutoff date: September 8
8/4/23 - The Sheraton has plenty of rooms remaining October 1-3, however, the nights of October 4 and 5 are currently sold out.
Crown Plaza Memphis Downtown
300 N 2nd Street
Memphis, TN 38105
(901) 525-1800
Rate:$155 plus tax/fees
Reservations Link
Cutoff date: September 8
- Rooms are limited and may sell out before the cut-off date. NEMA will monitor the block and add rooms if possible. Please notify NEMA staff if you experience hotel booking issues.
- The discounted rate is only available until September 8 so book early! Reservations made after that date are subject to availability and current prevailing rates.
- Rooms are assigned at check-in. If the type of bed you prefer (king, double, etc.) shows unavailable, please book another and note your preference under "special requests" to ensure you have a room reservation.
Memphis International Airport is located 12 miles from Sheraton Memphis Downtown. Most major airlines have regular connecting flights into MEM.
The hotel does not offer an airport shuttle however, cabs and rideshare services are available.
The dress code for NEMA Forum committee meetings and workshops is business casual. Business attire is appropriate for the General Session. The President's Reception will be held at Graceland Museum and Elvis tributes are welcome and encouraged!
We care about your safety! When picking up your badge at registration, you'll need to present your state or federally issued photo identification to verify your identity and wear your name badge at all events (including receptions).
Memphis is a wonderful city with many great attractions so if you are interested in enjoying some leisure time while in town, check out Visit Memphis.
*Additional precautionary measures may be added. Please be sure to carefully read all forum correspondance for guidance and instructions and check the website regularly for updates.
Forum Agenda & Meeting Materials
Annual Forum App
NEMA will not provide physical handouts however everything you need is right in the palm of your hand! Agendas, meeting details, handouts and other important information can be found on the NEMA Forum App. Download instructions will be available soon.
*The Forum agenda continues to develop so check back for updates to speakers and sessions.
Forum Sponsor Information
Thank you once again for sponsoring the NEMA Annual Forum! Registration and exhibit information will be sent to your pre-planning contacts soon.
Exhibit set up will begin at 12:00 pm central time on October 2. The room will NOT BE accessible after 5:00 pm, so please plan accordingly. Tear down will begin October 4 following the Sponsor Reception. You will not be permitted to teardown until AFTER the end of the Sponsor Reception. Set-up and tear-down times are strictly observed, and shipping staff will be on hand to assist with both. See the forum agenda for updates. The exhibit area is located in the Renasant Convention Center and tabletop displays are encouraged.
Additional sponsorship, registration, and exhibitor details will be sent to the primary planning contact at each sponsoring company, so be on the lookout for those. Please let us know if you have questions.
A registration link for your two complimentary attendees will be sent to your pre-planning contact. Only use the registration link above for additional participants. Please see the sponsor email for more information, details and instructions.
Important Dates and Deadlines:
Exhibit set up will begin at 12:00 pm central time on October 2. The room will NOT BE accessible after 5:00 pm, so please plan accordingly. Tear down will begin October 4 following the Sponsor Reception. You will not be permitted to teardown until AFTER the end of the Sponsor Reception. Set-up and tear-down times are strictly observed, and shipping staff will be on hand to assist with both. See the forum agenda for updates. The exhibit area is located in the Renasant Convention Center and tabletop displays are encouraged.
Additional sponsorship, registration, and exhibitor details will be sent to the primary planning contact at each sponsoring company, so be on the lookout for those. Please let us know if you have questions.
A registration link for your two complimentary attendees will be sent to your pre-planning contact. Only use the registration link above for additional participants. Please see the sponsor email for more information, details and instructions.
Important Dates and Deadlines:
| 21-Jul | Company logos, description, website, social media links and final payment due. |
| 31-Jul | Registration opens - Pre-registration is required. |
| 8-Sep | Hotel cut-off date. |
| 8-Sep | On-time registration ends. Sponsor comp registration deadline. |
| 15-Sep | Diamond & Platinum Sponsor reception RSVP deadline. |
| 15-Sep | Late registration ends - No additional registrations accepted after this date. No onsite registration. |
| 2-Oct | Exhibitor set-up from 12 pm. |
| 3-4 Oct | Exhibits open from 7:30-3:30 |
| 4-Oct | Sponsor reception at TBD pm. |
| 4-Oct | Exhibitor tear down begins at 7 pm. |
| **Times subject to change. See forum agenda for additional meeting dates and times. |
Sponsorship opportunities for the 2023 Annual Forum are sold out, but if you are curious about sponsoring a future NEMA forum, information is available on the Sponsor Program page. Becoming a NEMA Forum Sponsor means achieving a significant return on investment. We'll put you face-to face with the decision-makers and support you through every step of the forum experience. Want to generate awareness and get in front of the decision-makers? Choose the sponsorship opportunity that fits your marketing strategy.
Important Notices
- Submitting your registration and payment constitutes an agreement on your part to accept the NEMA Forum Code of Conduct, Terms and Conditions. PLEASE READ THEM CAREFULLY.
- Please reserve only the number of hotel rooms to accommodate confirmed forum attendees. Past forums have seen the room block fill very early, necessitating an overflow hotel be contracted, only to see large numbers of cancellations at the original hotel just before the forum. This makes NEMA vulnerable to fees for not meeting the room block and inconveniences other forum attendees who are forced to stay at different hotels. Your cooperation in this is appreciated. Payment in full before the forum is required. Credentials and forum materials will not be assigned to those with outstanding fees.
- Cancellations received in writing before September 8, 2023, will receive a refund less a $300 administration charge.
- Registration fees for cancellations received after September 8, 2023, will not be refunded.
- Registrations are transferable.
- You will be given a confirmation number at the end of your registration that serves as your proof of registration. If you do not receive a confirmation number, please contact NEMA as you will *NOT* be registered for the conference.
*Photos courtesy of Visit Memphis.